Project Budget Tracker — Google Sheets & Excel

About this product

Set a budget per category once, log every expense as it happens, and watch spent vs. remaining update automatically — for each category and for the whole project. Built for any project: renovations, events, freelance work, small business launches.

What you get

• 8 editable budget categories (Labor, Materials, Equipment, Software, Travel, Marketing, Training, Misc.) — rename or add your own
• 40 built-in expense log rows
• Budget vs. Spent vs. Remaining, auto-calculated per category
• Visual progress bar for every category
• Automatic red flag when a category goes over budget
• Paid vs. Pending tracking, so you always know what's actually gone out the door
• Full Dashboard — total budget, total spent, remaining, % used, expenses logged
• Color-coded, protected cells — formulas can't be accidentally overwritten
• Works in Google Sheets AND Excel — no special functions, no compatibility gaps

How it works

1. Download the .xlsx file
2. Upload it to Google Sheets (File → Import → Upload) or open it directly in Excel
3. Demo categories and expenses are pre-loaded so you see it working immediately
4. Rename the 8 categories and set your real budgets on the Dashboard
5. Log real expenses on the Expenses tab — pick the category from the dropdown, enter the amount, mark Paid or Pending
6. Watch every total update instantly on the Dashboard

Key features

• Per-category: Budgeted, Spent, Remaining, % Used, visual bar
• Project-wide total budget, total spent, remaining, % used
• Paid vs. Pending totals, so cash-out-the-door is never a guess
• 🎉 Category rows highlight automatically when they go over budget
• Category dropdown on the expense log reads live from your Dashboard — rename once, it updates everywhere

100% private & offline-capable

Your data lives in your own Google Sheets copy or local Excel file — nothing is sent anywhere.

Questions